Daysync allows you to add schedule items to organize daily activities within your tour calendar. By creating schedule items, you can define event titles, locations, and event times to ensure your team clearly understands the planned activities.
Follow the steps below to create a new schedule item.
Step 1: From the main menu, select the tour where you want to add the schedule item.
Step 2: After selecting the tour, the Schedule section will open displaying the calendar.
Step 3: From the left-hand panel, select the day for which you want to create the schedule item.
Step 4: Navigate to the selected date using either Calendar View or Day Sheet view.
Step 5: Click the + Create dropdown button.
Step 6: From the dropdown menu, select Schedule Item.
Step 7: After selecting Schedule Item, the schedule item details panel will appear. Enter the Title of the schedule item to clearly identify the event.
Step 8: Set the Start Time and End Time for the event. If needed, enable All-day if the event lasts the entire day, or select No end time if the event does not have a defined end time. The event timezone (UTC) will also be displayed based on the selected location.
Step 9: Enable Notify members if you want team members to receive a notification about the schedule item.
Step 10: Select the item status:
This item is confirmed
This item is unconfirmed
This item has no status
Step 11: Add the Location if the event takes place at a specific venue. Start typing the address or place name and select the correct location from the suggestions.
Step 12: Add Notes if you want to include additional details for the event.
Step 13: Choose who can view the schedule item:
Shared with everyone on the tour
Shared with specific people
Shared with admins only
Step 14: Add a Reminder from the dropdown menu. For example:
At start time of event
10 minutes before
1 hour before
Step 15: Upload any related files or documents if required.
Step 16: Click anywhere on the calendar canvas to save the schedule item.
Step 17: After saving, a success message will appear confirming that the item has been updated successfully.
Verify the Schedule Item in the Calendar
After saving the schedule item, return to the calendar view and confirm that the newly created event appears on the selected date and time. The item should display the title, time, and location details you entered. If needed, you can click the item again to edit or update the details.
Conclusion
You have successfully created a new schedule item in Daysync.
You can now continue organizing your day efficiently by adding more events and keeping your tour schedule up to date.