Schedule items are the building blocks of every tour day: load-in, soundcheck, doors, set times, catering, press. Here's how to add one.

Add a schedule item

Open your tour and select the day in the Dates list on the left.
On the Schedule tab, click New Item (top right). You can also right-click an empty spot on the timeline and choose New item, or press N.
Type a title, for example Catering.
Keep the Item tab selected. (Use Drive, Flight, Rail, Boat or Walk for travel. See the travel articles.)

Set the start and end time. Click a time to pick from the list (15-minute steps) or type your own. - Tick All Day for something that runs all day. - Tick No end time if it doesn't have a set finish, like Doors. - The item's time zone is shown underneath and follows the day's location.
Click Add location. Places already used on this day appear under On this day, or start typing to search.

Add any extras you need: - Add notes: details everyone should know. - Public / Manage: choose who can see the item. See How Visibility Works on Schedule Items. - Add tags: label the item (for example Hospitality). See How to Use Tags on Schedule Items. - Add reminder: for example 30 minutes before.

Add attachment › Upload: attach a file, like a rider page or stage plot.
Custom field › Add: add your own labeled field. See How to Add Custom Fields. 8. Set the status at the top: click the toggle to switch between Unconfirmed and Confirmed. New items start as Unconfirmed. 9. Optional: click the colored square next to the status to choose a color for the item. 10. Turn on Notify members on save if you want to let people know. 11. Click Save.

The item appears on the timeline straight away.

Tips

Unconfirmed items stand out. They show a warning icon on the schedule and "This item is unconfirmed" on exported day sheets, so it's easy to see what still needs checking.
Building the same day again? Save the day as a template, or paste a whole run of show with AI Import. See How to Save and Apply Schedule Templates and How to Build a Schedule from a Document or Photo.
Changed your mind? Click Discard to close without saving.