Confirmation numbers help your team quickly access hotel booking details during check-in. By adding the correct booking or reference number to each stay, tour members can easily view the required information directly from the schedule.
Follow these steps to add or update the confirmation number for a hotel stay:
Step 1: Tap on the dropdown menu at the top.
Step 2: Select the tour you want to manage.
Step 3: Tap on the day for which you want to confirm for stays.
Step 4: Navigate to the Stays section.
Step 5: Stay will appear in the Stays section.
Step 6: In the Stays section, tap the chevron (>) next to the stay to open its details.
Step 7: After tapping, the stay details page will open.
Step 8: Tap the three-dot menu (⋮) in the top-right corner.
Step 9: Select edit accomodation option from the list.
Step 10: After tapping Edit accommodation, the Edit Stay page will open.
Step 11: Select the required stay type.
Step 12: Enter the hotel booking or confirmation number exactly as provided by the hotel or booking platform.
Step 13: After updating the details, click Save Changes.
Step 14: A confirmation message will appear, indicating that the changes have been successfully saved.
Tips
Add additional information in the Notes section if required (for example: “Name on booking: Blake Churchill”).
Double-check the confirmation number before saving to avoid check-in issues.
If rooms are booked under multiple reservations, ensure each stay has the correct booking reference.
If the hotel booking changes, remember to update both the confirmation number and any related check-in instructions.